Assignment Task 2:
Completed successfully Did the student satisfactorily:
The following has been satisfactorily completed and submitted:
1.Project information and communication plan
2.Observation checklist
3.The outcome of the meeting with the steering committee
BSBPMG516 Task 2 Manage Project Information & Communication Assignment-Greenwich Management College Australia.
Demonstrated ability to:
- Identify, analyse and document information requirements, with input from stakeholders, as the basis for communication planning
- Develop, within delegated authority, an agreed communication management plan to support the achievement of project objectives
- Establish and maintain a designated project-management information system to ensure quality, validity, timeliness and integrity of information and communication
This is evidenced by:
- Project information and communication plan in Task 2.1
- Meeting with the steering committee (Role- Play) in Task 2.2
When working with the project team, the student has actively participated in group work with a substantial contribution that can be assessed individually for all the requirements of this task.
Task 2 – Plan project information and communication
What is this assessment task about?
Refer to and read the documents saved in a separate folder:
1. MMI Company profile and project task
2. Policies and Procedures
You have been recently engaged by XYZ Pty Ltd trading as MMI as a Project Manager to develop and implement a project to open a new campus in Sydney (refer to MMI strategic objectives)
- The board of directors has allocated 3 million dollars to the project.
- Project duration: 1 year.
- You can employ four new staff members to be part of the project team for the duration of the project. The rest of the staff must be sourced from existing MMI personnel (flexible work arrangements will be needed)
The project includes:
- Finding premises in Sydney CBD (800-1000 square metres, onsite parking for staff, natural light) Ideally, there will be enough room for 5-7 classes, one meeting room, one computer lab, 1 x student kitchen, student lounge, 1 x staff kitchen, three offices for staff, toilet facilities
- Rent the premise
- Obtain necessary permits
- Source architect and building company
- Source and buy furniture and equipment
- Liaise with the architect and building company
The project steering committee is composed of:
- Mr Eli Brown – Non-executive Director
- Mr Leonard Black – CFO
- Academic Manager (Jacob Graham)
The project sponsor is Taylor Varin (Client Service Manager), played by the trainer and assessor.
BSBPMG516 Task 2 Manage Project Information & Communication Assignment-Greenwich Management College Australia.
It has been designed to evaluate your ability to:
- Identify, analyse and document information requirements, with input from stakeholders, as the basis for communication planning
- Develop, within delegated authority, an agreed communication management plan to support achievement of project objectives
- Establish and maintain a designated project-management information system to ensure quality, validity, timeliness and integrity of information and communication
You are required to address the following:
Task 2.1 Plan project information and communication:
1.Develop a communication management plan and an information system for the project
Task 2.2 Present, negotiate and finalise the project communication and information plan:
1.Perform a Role-Play – meeting with the project steering committee
What do I need to do to complete this task satisfactorily?
- submit the completed assessment tasks, according to instructions,
- complete the tasks with sufficient detail and present them in a professional manner,
- use your own words and reference sources appropriately,
- meet the word count where required,
- use the scenario provided,
- use the templates provided where required
- apply critical thinking,
- for your performance to be deemed satisfactory in this assessment task you must satisfactorily address all of the assessment criteria,
- if part of this task is not satisfactorily completed you will be asked to complete further assessment to demonstrate satisfactory performance.
Specifications You must deliver/participate in:
- Role-Play in week 3 (meeting with the project steering committee)
You must submit to GOALS - Project information and communication plan
- Observation checklist
- The outcome of the meeting with the steering committee
Resources and equipment
- Computer with Internet access
- Access to Microsoft Office suites or similar software
- Learning material
- Scenario for assessment document
- Relevant policies and procedures provided in a separate folder
- Use of the templates included in this assessment document
What will the assessor be looking for?
Your assessor will be looking for demonstrated evidence of your ability to:
a.Identify project information and communication needs
b.Develop a project information and communication plan
c.Present and negotiate the plan with relevant stakeholders
Task 2.1 Plan project information and communication
Read the scenario for assessment and consult with the project team, taking into consideration input and feedback from the project team when completing this task.Consult with the project sponsor (played by the trainer and assessor in the simulated work environment) as needed. Develop a project information and communication plan (Template 1). Follow the instructions provided.
Template 1 -Project information and communication plan
Project Information and Communication Management Approach Development Outline all the following:
o Outline the significant inputs into the plan (3-4).
o Mention what stakeholders were consulted in the development of the plan and why. (3-4 stakeholders)
o Outline what communication constraints were considered when developing the plan. (2-3)
o Outline what specific communication requirements from stakeholders were considered in the development of the plan.
Consider the project sponsor, the steering committee, the project manager, the project team and two additional stakeholders.
BSBPMG516 Task 2 Manage Project Information & Communication Assignment-Greenwich Management College Australia.
Communication methods, processes and technology
Outline all the following:
1.Outline communication methods, processes and technologies are used in the project (4-5)
2.Specify what PMIS is in use
3.Outline communication standards used in the project (4-5)
Communication escalation process
As issues or complications arise about project, communications it may become necessary to escalate the issue if a resolution cannot be achieved within the project team. Project stakeholders may have many different conflicting interests in a given project. While escalations are a normal part of project management, there must be a documented process that defines how those escalations will take place.
Task 2.2 Present, negotiate and finalise the project communication and information plan
Schedule a time with the trainer and assessor in week 3 of class.Perform a Role-Play.
You are the Project Manager in charge of the project. During the Role-Play you will communicate, negotiate, and finalise the project information and communication plan with the steering committee, played by three classmates.This is an
assessable task, and the trainer and assessor will observe and evaluate your performance during the Role-Play.If you are absent from class, it is your responsibility to make alternative arrangements with the trainer and assessor to perform the Role-Play.
BSBPMG516 Task 2 Manage Project Information & Communication Assignment-Greenwich Management College Australia.
Before the meeting
1.Make sure that you have completed the project information and communication plan
2.Anticipate objections from the steering committee
3.Determine non-negotiable
During the meeting
1.Illustrate the information and communication plan
2.Ask for inputs from the committee
3.Negotiate the details of the plan
4.Agree on the plan.
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